Frequently Asked Questions
Here is the same policy all particpants agree to when signing up:
Change OR Cancellation POLICY:
Fit Bodies, Inc. encourages booking pros to be confident in their travel selection. This is a vacation and also a teaching obligation that needs to be fulfilled. contacting us immediately so we can cover the vacated session is a priority if any change or cancellation has to happen.
-Changing a teaching vacation position is available outside of 60 days to departure. This has a $175 weekly fee.
-Within 60 days of departure date, no date or resort changes can be made without forfeiting complete Admin Fee.
-Flat out cancellation, whether inside of 60 days or outside of 60 days forfeits all instructor booking fees for the vacated session(s).
-Within 60 days of departure, ALL Cancellations or date/resort modifications by instructor entails forfeting Admin fees and gift fees and incurs $175 cancellation fee.
Instructor vacated positions encourages the vacating instructor to find a replacement. If vacating instructor can fill the week with a colleague, that new pro needs to be an active member in good standing with a membership level qualifying them to book the teaching position. New members to the site are welcome to fill a vacated position.
The gift fund specifics change based on the resort and dates of travel. It's $150USD, either paid in advance (on our website) or Fit Bodies will tell you specific items the resort needs you to buy with the money. You'll purchase with your own money at a store or have the specific item(s) shipped to your home doorstep.Gift items are packed into luggage and hand delivered to your contact person. We work hard to make this easy on you from the shopping to packing the item part. You may have to check luggage for this gift item or it may be smaller and lightweight for carry on. If you have to check luggage, there will still be tons of room for your personal items so we will not let the gift fund pay for luggage expenses. A piece of luggage checked one way may be compressed as a duffle bag so as not to check it on the way home as well.
Each resort description and Trip Details .pdf letter will outline the gift fund protocol for the specific resort and position. Common items and eccentric requests are made by resorts. From a little IPod to a digital camera to deflated volleyballs, yoga mats or table games and beyond...The gift gives back and supports resorts need for items likely not very attainable or totally out of budget for the Entertainment team.
The program is for dedicated professionals with experience and certifications in their field(s) of expertise. Certifications accepted will vary based on the teaching specialty(ies) offered and professional experience in the field.
FITNESS, as in Group Exercise Instructor or Personal Trainer with experience working in small groups: Nationally recognized organizations such as ACE, AFAA, IFTA, CanFitPro, NSCA and others.
YOGA: Some positions may require 200 hours or higher but membership with Yoga Alliance or other professional organization requiring dues.
PILATES: Nationally or internationally recognized Pilates teaching certification.
ZUMBA: Anyone offering “Zumba®” classes must be currently licensed to do so.
TENNIS: USPTA, PTR, Tennis Canada
MASSAGE: Teaching vacations for LMT's do not always exist, but sometimes. These are open to current Licensed Massage Therapists. Individuals credentialled to teach massage techniques, possibly to existing spa staff, may be appropriate.
Current certifications are required for participation as a guest instructor. Participants signed up to teach have agreed to maintain current status of professional certification, keeping that documentation updated in the professional's FitnessProTravel.com account.
Every resort page has details listing an overview of weekly instructor expenses. The fees vary slightly from one resort to the next. Each resort page will look something like this:
~ Your Awesome Travel Deal ~
for you and your one adult guest.
| Admin Fee | $500 |
| Gift Fund | $150 |
| Air Travel | Not Included |
| Transfers | Not Included |
| Other | $0 |
| Total Cost | $650 + Air and Transfers |
The weekly teaching vacation ADMIN FEE varies and is the weekly service fee for utilizing the services of Fit Bodies, Inc. on FitnessProTravel.com.
Gift fund is $150 per weekly position.
Transportation from flights to ground transportation is instructor expense and responisibility.
If known and required 'other'exists, we'll list it here.
WHO is included::::: All resort positions include one adult companion complimentary. In addition, the family-friendly resorts usually include two children age 12 and younger. Infants age two and under are usually allowed complimentary regardless of other companions. These resorts consider anyone older than 12 to be an adult and thus not included in the teaching vacation package. You'll need to inquire into bringing additional adults if you have kids over 12. This applies to all AMResorts family-friendly properties of Sunscape, Now, Dreams Resorts and Spas.
Other family-friendly resorts will allow the kids to be older. Hyatt Ziva allows 16 and younger, Club Med allows 15 and younger, Hilton Rose Hall allows 17 and younger.
Your additional desired companions can be accommodated but will not be included in your teaching vacation package. It's the instructor responsibility to become aware of fees for additional companions prior to securing a date. Customer service is helpful, email here.
A THIRD ADULT can often be added onto the guest instructor room at both adult and family-friendly resorts. An additional adult guest cannot be substituted for the kids. An additional adult guest will always have a fee equivalent to the triple occupancy per person rate. Resorts never accepting a third adult is Couples Resorts.
BASIC members have limited booking access, though. BASIC members can only books the upcoming 4 weeks if it's available.
Upgrading to TRAVEL membership immediately gives complete booking access to up to 13 months out.
Medallion members receive 5% off everything on the site except gift funds.
Medallion members can change a booking (outside of 60 days) for discounted rate of $75 per week.
Look to the tabs at the top of the page, click on MY ACCOUNT. Left side, a big drop down of account options will appear and one of those is 'Certifications'. Click there and follow instructions to add the certification details and upload a copy (small - medium picture files taken with a smart phone work well). Don't forget to 'save changes'.
If you are on a Mobile device, click 3 horizontal lines at top. Scroll down that menu to under 'Account Settings' there is "Certifications". Click there and follow directions.
Current and relevant certifications only please. This is a fast moving industry afterall! If image file is too large, it will not upload.
Here is the same policy all particpants agree to when signing up:
Change OR Cancellation POLICY:
Fit Bodies, Inc. encourages booking pros to be confident in their travel selection. This is a vacation and also a teaching obligation that needs to be fulfilled. contacting us immediately so we can cover the vacated session is a priority if any change or cancellation has to happen.
-Changing a teaching vacation position is available outside of 60 days to departure. This has a $175 weekly fee.
-Within 60 days of departure date, no date or resort changes can be made without forfeiting complete Admin Fee.
-Flat out cancellation, whether inside of 60 days or outside of 60 days forfeits all instructor booking fees for the vacated session(s).
-Within 60 days of departure, ALL Cancellations or date/resort modifications by instructor entails forfeting Admin fees and gift fees and incurs $175 cancellation fee.
Instructor vacated positions encourages the vacating instructor to find a replacement. If vacating instructor can fill the week with a colleague, that new pro needs to be an active member in good standing with a membership level qualifying them to book the teaching position. New members to the site are welcome to fill a vacated position.
Here is the same policy all particpants agree to when signing up:
Change OR Cancellation POLICY:
Fit Bodies, Inc. encourages booking pros to be confident in their travel selection. This is a vacation and also a teaching obligation that needs to be fulfilled. contacting us immediately so we can cover the vacated session is a priority if any change or cancellation has to happen.
-Changing a teaching vacation position is available outside of 60 days to departure. This has a $175 weekly fee.
-Within 60 days of departure date, no date or resort changes can be made without forfeiting complete Admin Fee.
-Flat out cancellation, whether inside of 60 days or outside of 60 days forfeits all instructor booking fees for the vacated session(s).
-Within 60 days of departure, ALL Cancellations or date/resort modifications by instructor entails forfeting Admin fees and gift fees and incurs $175 cancellation fee.
Instructor vacated positions encourages the vacating instructor to find a replacement. If vacating instructor can fill the week with a colleague, that new pro needs to be an active member in good standing with a membership level qualifying them to book the teaching position. New members to the site are welcome to fill a vacated position.
A few resorts include ground transportation to and from the resort. Club Med Resorts, Couples Resorts, Jewel Resorts and Hyatt Resort.
Otherwise, Jamaica ground transfers are booked directly with our partners at JTL Tours, LLD. That booking link is accessible HERE.
Mexico, Costa Rica, Dominican Republic airport transportation is handled by our partners at AmstarDMC. This transfer service can be purchased on this site. Individual transfer products are held in our Pro Shop under Transfer Services.
Have your flight itinerary handy when securing these optional transportation services.
When our staff confirms your booking, service@fitnessprotravel.com will send you emails. One is about travel insurance, and another may be about ground transportation booking infirmation (if applicable to your booking). You may receive emails requiring action such as updating your certifcations or offering a profile picture.
Bookings are often confirmed well within 24 hours of placing it. Order receipt is emailed to you as soon as an order is placed. Order receipts will have instructions to help you prepare for your teaching vacation position.
Here is the same policy all particpants agree to when signing up:
Change OR Cancellation POLICY:
Fit Bodies, Inc. encourages booking pros to be confident in their travel selection. This is a vacation and also a teaching obligation that needs to be fulfilled. contacting us immediately so we can cover the vacated session is a priority if any change or cancellation has to happen.
-Changing a teaching vacation position is available outside of 60 days to departure. This has a $175 weekly fee.
-Within 60 days of departure date, no date or resort changes can be made without forfeiting complete Admin Fee.
-Flat out cancellation, whether inside of 60 days or outside of 60 days forfeits all instructor booking fees for the vacated session(s).
-Within 60 days of departure, ALL Cancellations or date/resort modifications by instructor entails forfeting Admin fees and gift fees and incurs $175 cancellation fee.
Instructor vacated positions encourages the vacating instructor to find a replacement. If vacating instructor can fill the week with a colleague, that new pro needs to be an active member in good standing with a membership level qualifying them to book the teaching position. New members to the site are welcome to fill a vacated position.
CANCEL POLICY DETAILS:
Change OR Cancellation POLICY:
Fit Bodies, Inc. encourages booking pros to be confident in their travel selection. This is a vacation and also a teaching obligation that needs to be fulfilled. contacting us immediately so we can cover the vacated session is a priority if any change or cancellation has to happen.
-Changing a teaching vacation position is available outside of 60 days to departure. This has a $175 weekly fee.
-Within 60 days of departure date, no date or resort changes can be made without forfeiting complete Admin Fee.
-Flat out cancellation, whether inside of 60 days or outside of 60 days forfeits all instructor booking fees for the vacated session(s).
-Within 60 days of departure, ALL Cancellations or date/resort modifications by instructor entails forfeting Admin fees and gift fees and incurs $175 cancellation fee.
Instructor vacated positions encourages the vacating instructor to find a replacement. If vacating instructor can fill the week with a colleague, that new pro needs to be an active member in good standing with a membership level qualifying them to book the teaching position. New members to the site are welcome to fill a vacated position.
Be aware the holiday bookings are a big deal and we do not accept cancellations or changes on holiday bookings. Considered holidays include Christmas, New Year's, President's week (USA), Thanksgiving, Easter.
If you really, really want or need to depart on Saturday you can. But the class schedule is #1 priority and any flight or other travel arrangements must occur after the teaching schedule is complete. You need to communicate with your Fit Bodies Customer Service Specialist to ensure your reservation details are perfect in this case, with Saturday departure after teaching notated.
The same policy does not apply for Club Med Resorts with Saturday to Saturday travel. It's required to check out on Saturday for those resorts.
Special ground transportation support will be needed to book round trip airport transfer where you arrive to one resort but depart back to the airport from another.
If you are traveling to a resort offering included airport transportation, this is to and from the airport each one way. Additional airport trips for other companions traveling separately may not qualify for the included service.